Administrative Assistant

PROFILE

•	Organization & Administration: Excel at facilitating logistics and scheduling.  Track record of success handling time-sensitive and confidential matters while prioritizing responses through leveraging strong time management skills.  Excellent planning, follow through and record keeping administration skills.
•	Communication: Strong communication skills. Demonstrated ability to perform and deliver quality customer service.  
•	Strengths: Adapt quickly to new and evolving priorities in a team environment: can works independently as well; entrusted by management whit confidential materials.  Skilled at interfacing with staff, client and vendors of all levels while providing accurate technical information.
•	Flexible and efficient; strong ability to multitask and successfully coordinate multifaceted office functions.  Strong liaison skills.
•	Bilingual: English and Italian


PROFESSIONAL EXPERIENCE

BANK OF AMERICA (Formerly Fleet Bank) Boston, MA	2004 – 2009
FINANCIAL INSTITUTIONS GROUP – MERGERS & ACQUISITIONS GROUP
Administrative Assistant III to Management Team –
•	Coordinated and prioritized calendars, travel arrangements (domestic/international) , resulting in saving costs, and office resources for unit
•	Prepared  and tracked financial data and accurately processed for payment
•	job requisitions, and presentation reports communicating firm policies to administrative employees
•	Word presentations providing support to the Senior Managing Directors
•	Coordinated and scheduled conference calls, guest visits, office events, and office meetings.
•	Prepared confidential correspondence, memos, and expense reports.  
•	Key contact for vendors, office supply and joint partnerships
•	Interacted and assisted in the presentation for the Financial Institutions Group meetings and distributed the minutes of management meetings
•	During transition from Fleet to Bank of America, organized successful transition of group by working as liaison between Boston and Charlotte offices


FLEET BANK, Boston, MA – ASSET SECURITIZATION GROUP (2003-2004)	
Senior Administrative Assistant to Management Team of 20- person  
•	Provided strong customer relations with excellent presentation when greeting clients
•	Assembled meeting materials, took and distributed meeting minutes
•	Filed client paperwork, statements, etc on a daily basis
•	General office operations (printing, copying, faxing, scanning, mailings, etc)
•	Prepared and distributed quarterly portfolio review
•	Maintained client database as central library and organized system for maintain client documentation 
              (Update client data as needed)









FLEET BANK, Boston, MA - LIBERTY FUNDS DISTRIBUTOR (2002 – 2003)
Marketing Assistant to full Marketing Team of 55-person
•	Direct report to Associate, Vice President, Strategic Marketing 
•	Provided administrative support to Senior Managing Director of  Marketing Communications and Marketing teams
•	Maintained calendar, arranged travel and coordinated meetings logistics
•	Expense reporting
•	Prepared and assisted with weekly wholesalers’ communication packages and managed all vendor orders, publications, and subscriptions
•	Maintained and updated Requests for Proposals/Information database
•	Managed Marketing voicemail and email and correspond appropriately
•	Managed update of product website


FLEET BANK, Boston, MA – FLEET INVESTMENT MANAGEMENT (2000-2002)
Senior Administrative Assistant to Management Team of 20-person
•	Accountable for preparation of report and presentation production
•	Supervised activities and workflow of other administrative staff
•	Arranged and set up meetings, including catering needs
•	Coordinated with marketing and appropriate staff to ensure quality of presentation materials and inclusion of updated promotional data and event planning
•	Responsible for photocopying, faxing, FedEx and mailing appropriate or requested materials


ST MICROELECTRONICS INC, Lexington, MA –                                                  	1999-2000
Senior Administrative Assistant 
•	Coordinated activities of administrative staff including performance appraisals and expense claims
•	Assisted Sales & Marketing department by managing weekly product reports
•	Maintained Summary Sales, Lead-times, Booking Analysis and Training reports

CONSULATE GENERAL OF ITALY, Boston,  MA                                                	1995-1998
Consulate Activities Coordinator/Personal Assistant to Consul General
•	Developed and managed newly opening for the Italian Center, interviewed and hired teachers for the Italian Program in the public schools
•	Planned seminars, conferences, exhibitions, and  organized professional development training for the Italian teachers in several universities
	

TECHNICAL SKILLS

Adept with Microsoft Word, Excel, PowerPoint, and Outlook; experienced in online applications: Concur, iOrder, eWorkplace.